How to check Oracle application version

In this post we will see how to check oracle cloud application version.

Oracle, on timely basis, keeps on upgrading the cloud product and it is very important to know the current application version because some of the functionalities and FBDI sheets works accounting to the versions of oracle.

Oracle on every upgrade also keeps on adding new features to its cloud application and you should be aware that on which version your application is running currently.

Below are the steps given in details on How to check the oracle cloud application version.

Steps “ How to check oracle cloud application version”

Step 1 Login to oracle cloud application

Step 2 On the right hand side on the top corner beside your user name click on the down arrow and click on “About this Application”

                                                                                                 How to check Oracle application version

Step 3 : Your application current version details will be displayed.

How to check Oracle application version

How to check application Version|| How to see oracle application version

How to cancel an Invoice in oracle Payables

How to cancel an Invoice in oracle payables cloud

In this post we will see how to cancel an AP invoice in oracle payables cloud/steps to cancel an AP invoice.

Whenever we cancel an invoice, the original AP invoice is reversed by the system and reverse accounting entries are generated for that invoice. For eg

When invoice created

Exp AC- DR

Liability- CR

When invoice is cancelled

Same Exp AC- CR

          Liability – DR

Import points to remember when we cancel an invoice in oracle payables cloud

Here you have to keep few things in mind 

1) A paid invoice can not be cancelled until the payment done on that is voided.

2) Cancelled invoice accounting will be generated in current open period only.

Detailed steps on how to cancel an invoice in oracle Payables cloud

Step 1: Login to Oracle Payables >Invoices

How to cancel an Invoice in oracle cloud payables

Step 2: task Pane > Manage invoices

                                                    How to cancel an AP Invoice in oracle cloud payables

Step 3: Search for the invoice which you want to cancel. Invoice will appear in search results. Select the line and click on pencil Icon. Invoice will open in edit mode.

Steps to delete an AP invoice in oracle payables

Step 4: Click on the actions and select Cancel Invoice.

                                                              Steps to delete an invoice in oracle cloud payables

Step 5: Warning message will pop-up click OK.

Step 6: Invoice status changes to cancelled.

Click to read : Supplier is not appearing in the LOV while creating the invoice

How to delete an invoice in oracle payables || Steps to delete an AP invoice in oracle payables || How to cancel invoice in oracle || how to cancel an AP invoice in oracle

How to setup delegation or vacation rules in oracle

How to setup or create delegation or Vacation rules in oracle cloud 

Here in this post we will see how to setup or create delegation or Vacation rules in oracle cloud.

First let us understand why we need to delegate approval or setup vacation rules in oracle. There are situations when we are on vacation or out of office and do not have access to application or system to approve the Invoices/Journals/order/budget etc. In such cases we can delegate, re-assign approval in oracle on our behalf to someone else for that time period so that there is no delay and business runs smoothly.

Click here to know difference between delegate and reassign of approval in oracle

 

For the above requirement we have feature available in oracle cloud known as Vacation rule setup.

Let us see how we setup/create delegation or vacation rules in oracle cloud.

Steps to setup/create delegation or Vacation rules in oracle cloud.

Below are the detailed steps given on how to setup delegation or vacation rule in oracle cloud. You can easily follow the steps and setup delegation or vacation rules in oracle.

 

Step 1 : Login to Oracle Cloud. On the home page click on the bell Icon and Click More details

                              

Step 2 : On the right hand side top corner under your user name select > Preferences

How to setup/create delegation or vacation rules in oracle/fusion

Step 3 : Delegation or Vacation Rules setup window will open up in oracle cloud

               Select the check box Enable Vacation Period

               Enter start and end date (dates between which you want to delegate or reassign the approval)

               Under re-assign or delegate select the user email Id  to whom you want to delegate or reassign  the approval on your behalf.

(click here to know difference between delegate and re-assign of approval rule in oracle)

 

 

How to setup/create delegation or vacation rules in oracle/fusion

Click to read - What is accounting and reporting sequence in oracle cloud

How to setup vacation rules in oracle cloud ||How to setup delegation rules in oracle cloud | How to setup vacation rules in oracle fusion || How to setup delegation rules in oracle fusion

Difference between delegate and reassign approval in oracle approval workflow

 

What is the difference between delegate and reassign approval in oracle cloud approval workflow

Difference between delegate and reassign approval in oracle approval workflow

In this post we will see what is the exact difference between delegate and reassign of a approval in oracle cloud. We will understand the difference between delegate and reassign with an example. Normally there are scenarios where we have requirement that we have to transfer approval to some one else on behalf of us. There may be chances when you are on vacation or out of office, in such scenarios we can delegate or reassign approval. In oracle we need to understand the exact difference between delegate and reassign approvals as there is minute but signification difference in that.

 

Let us see the exact difference between delegate and reassign approval in oracle cloud approval workflow with example

Let us assume we have an approval notification ( may be journal approval , payment , project budget , PO , sales order etc. )

Now this approval has gone to an approval hierarchy User A ->User B ->User C

Now Case 1 : What happens When I Delegate approval in oracle cloud

Le say User B has delegated the approval on his behalf to User D then the approval workflow will be like this

User A  ->  User D  ->    User C

Note : In this case User B and User D both will receive the notification of approval but only user D can take the action

 

Now Case 2 : What happens When I Reassign approval in oracle cloud

Le say User B has Reassigned the approval on his behalf to User D then the approval workflow will be like this

User A  -> User D   ->    (Supervisor of D) and next till last approver approves it

Note : In this case User D will receive the approval the notification and it will follow the User D’s approval hierarchy. Here the approval hierarchy will be changed.

From the above two example we are now in position to understand the exact difference between delegate and reassign approval in oracle cloud. We can use both delegate and reassign approval feature as per our requirement and convenience. In our next post we will see how to setup delegation and reassign rule in oracle cloud.

Click to read : How to configure accounting and reporting sequence in oracle cloud

Click to read: How to setup vacation rule to delegate the approvals 

Difference between Delegate and Reassign Approval in oracle cloud approval workflow||Difference between Reassign and Delegate in approval|| Delegate approval||Reassign approval in oracle workflow cloud. 

What is Enterprise structure in oracle cloud

Overview of  Enterprise structure in oracle cloud

In this article we will see how the Overview of enterprise structure exists in oracle cloud. We will mainly focus on the relationship of the Enterprise, Legal Entity and Business Unit. We will also see how a enterprise structure is defined in oracle cloud. We will have a detailed discussion of enterprise structure exist in oracle cloud.

What is Enterprise? or What is enterprise structure in oracle cloud?

An enterprise is a comprised of legal entities which shares common control and management. An enterprise organization holds the name of the underlying enterprise and the location of the head offices.

Financial enterprise structures in oracle cloud are the entities which are used to define the reporting, legal and business aspects of any enterprise

Oracle cloud is designed to ensure that any enterprise can be incorporated to meet legal and management objectives.

While implementing oracle cloud your decisions are affected by your:

• Industry

• Business unit requirements for autonomy

• Business and accounting policies

• Business functions basically performed by its business units.

• Locations of facilities

Every enterprise is composed of  three base structures legal, managerial, and functional, which are used to describe their operations and used as base for reporting. 

Overview of Enterprise structure in oracle cloud or fusion

In Oracle Cloud, enterprise structure is slightly different from the Oracle EBS. In Oracle Cloud,  enterprise structure starts with 'Enterprise'. After Enterprise, we have Legal Entities In enterprise structure in Oracle Cloud.

After Legal Entities, we have Ledgers in enterprise structure. Now in enterprise structure in Oracle Cloud, there is difference in the Ledger Assignment. In Cloud, Two Legal entity can assign to the single Ledger.  

After Ledgers, we have Business Unit in enterprise structure in Oracle Cloud. It comes in the fourth Place. There is also a difference as compared to Oracle EBS. In Oracle EBS, we do call Operating Unit but In Oracle Cloud, we do call the Business Unit.

After Business Units, we have of Inventory Org In enterprise structure in Oracle Cloud. It comes AT Fifth place.

Below I have explained Overview of Enterprise structure in oracle cloud with simple pictorial example

                                                                Overview of Enterprise Structure in oracle cloud 

The following figure and tablet describe the Business Process Model structures and activities in Enterprise structure in oracle cloud.

Overview of enterprise structure in oracle cloud

Following table explains each Business process model in detail in Enterprise structure in oracle cloud

                                                                  Enterprise structure in oracle cloud

Enterprise Structure | Overview of Enterprise structure | Enterprise structure in oracle cloud

              What is Job Role in Oracle Cloud

Here in this post we will see what is Job role concept in Oracle Cloud / Fusion.

There are three main terminologies which you would frequently come across if you too are a oracle cloud application user which are Job roles, Duty roles and Data roles. In oracle cloud/fusion access is based on roles which are provided to the application users. We generally call it as roles based access in cloud. Job roles provides you the access to the form or page whereas duty roles give you privilege what can you do on that form and data roles restrict your access say to some BU or LE.

This is also referred as role based access control in oracle cloud 

What is JOB Role : 

Job roles specify your job in the company. For example if you are an account payable specialist then you would be assigned with a account payable specialist job role in oracle cloud.

A Job role in oracle cloud may inherit multiple duty roles which defines the associated tasks and duties which you are supposed to perform in the company.

Click here to know how to assign job roles to users

Let us understand Job roles in oracle cloud with an example

Lets say you have a job role Account payable manager, this role will allow you to navigate to the Invoices page but duty role decides what privileges you have on that particular page either you can only view it or you can only edit it etc. Data roles decides that what access your job role has in a particular dimension of data like you have account payable manager role here data role decides what invoices you can view or edit which may based on BU based on LE etc. 

Role based access in oracle cloud|| What is job role in oracle cloud|| Job roles|| data roles|| duty roles.

How to load bank statement in Oracle Cloud

How to load bank statement in Oracle Cloud

In this post we will see how to load a bank statement in oracle cloud cash management

There are majorly two types of bank statements MT940 and BAI2 bank statement format. Let us see how to load or import a bank statement in oracle cloud cash management.

How to load or Import a bank statement file in oracle cloud/fusion cash management

Bank statement files are loaded in oracle and then are reconciled against your payments and receipts. This is a small but very critical business process to reconcile balances. This process of loading the bank statement is generally scheduled in a business ( as bank sends payment files on daily basis )and does not require manual intervention, unless their is a error, but we can upload bank statement manually as well in oracle cloud cash management. Let us see how we load/import a bank statement manually in oracle cloud and how we reconcile it against payment.

Below are the detailed steps given on how to load/Import a bank statement in oracle cloud cash management.

Step 1: Place the bank statement file on UCM server.

Navigator >File Import and Export

 

                                        How to load/Import Bank statement in oracle cloud cash management

Step 2: Click on Plus (+) Icon and Choose the bank statement file which you want to load. Make sure in Account you select “fin/cash Management/import” Click save. File will be saved

How to load/Import Bank statement in oracle cloud cash management

Step 3: Navigate to Cash Management module

Navigator >Bank Statement and Reconciliation

How to load/Import Bank statement in oracle cloud cash management

 Step 4: Task Pane>Load and Import bank statement

How to load/Import Bank statement in oracle cloud cash management

Step 5: Select the parameters

Format : your bank statement format (most of the cases it will be MT940 or BAI2)

Data File : Select the file which you have uploaded on UCM from the drop drown.

Click Submit. Your bank statement job will be submitted.

                                                                    How to load/import Bank statement in oracle cloud cash management

Step 6: Check you bank statement here after filling the search criteria.

How to load Bank statement in oracle cloud cash management||How to import Bank statement in oracle cloud/fusion/ load bank statement in oracle cloud

How to create credit memo in oracle receivables

In this post we will see how to create a credit memo in oracle cloud receivables

In this post we will see how to create and apply a credit memo in oracle cloud receivables

To know more about what is credit memo in oracle click here

Detailed steps for how to create a credit memo in oracle cloud receivables are shown below

Step 1: Login to oracle cloud application click Receivables > Billing 

How to create credit memo in oracle cloud receivables

Step 2: On the right-hand side click on task icon >Select >Manage Transaction

how to create credit memo in oracle cloud receivables

Step 3: Enter the transaction number against which Credit memo is to be generated in Transaction       Number and click on search

create credit memo in oracle cloud receivables

Step 4 : Click on Search and then click on the hyperlink which appears in the search results.

Step 5 : Click on actions down arrow and select Credit transaction

How to create credit memo in oracle cloud receivables

Step 6 : Enter the transaction source, Credit reason (optional ) click on Credit entire Invoice and then click on Complete and Close.

create credit memo in oracle cloud | How to create credit memo in oracle cloud receivables

How to sweep unaccounted invoices to next period in oracle cloud payables

Sweep Unaccounted invoices to next period in oracle cloud payables

In this post we will see how to sweep unaccounted invoices or transaction to next period in oracle cloud payables.

" Unaccounted transactions sweep report " program is used in oracle accounts payables to sweep the invoices to next period. During the period close , if there are any unaccounted invoices/transactions system will not allow us to close the period and hence it is very important either we solve all those errors or we sweep those transaction or invoices to next period and close the period. It is not suggestable to sweep the invoices or transactions to next period ( we have to resolve all the issues related to those transactions or invoices and then close the period ) but if the business allows you to sweep the transaction then we can close the periods.

Whenever we sweep unaccounted invoices to next period in oracle payables , system will automatically generates sweep report which shows are the transaction / invoices which are swept to next period.

Steps on "How to sweep unaccounted invoices to next period in oracle cloud payables".

Step 1: Navigator> Scheduled process

How to sweep unaccounted invoices or transaction to next period in oracle cloud payables

Step 2: Click on Schedule New Process

How to sweep unaccounted invoices to next period in oracle cloud payables

Step 3: Select “Payables Unaccounted Transactions and Sweep report” ESS Job

                                 How to sweep unaccounted invoices or transactions to next period in payables

Step 4: Select the parameters

  Steps to sweep unaccounted transactions invoices to next period in oracle payables

Report Level : You can sweep transaction either by business unit or ledger

Report Context :If you select ledger then select the ledger or if you select business unit select the business unit.

From Accounting/Period :You can sweep the unaccounted invoices either by accounting date or you can select he period. Select as required.

Sweep now :Select Yes if you want to sweep the unaccounted transaction or invoices now or not to see the transactions which will be swept.

Sweep To Period: If you select Yes in above parameter, then select the period to which these transactions will be swept (period should be open or future enterable)

Step 5: Click on Submit. Request will be submitted, Once the request is completed in succeeded status you can see the output report as well to see what transactions have been swept.

How to sweep unaccounted transaction invoices to next period in payables

How to sweep unaccounted invoices to next period in oracle cloud payables||steps to sweep unaccounted transactions in payables ||How to sweep unaccounted invoices to next period|| Unaccounted transaction sweep report