How to setup document sequencing in Payables invoices

How to setup document sequencing in oracle Payables invoices 

Today in this post we will see how to setup or define document sequencing in payables invoices in oracle cloud/fusion.

What is document sequencing?

Document sequencing is a very common requirement for any business in real time scenario. This is usually done from audit and control point of view. This helps us in finding any missing or deleted transaction/ invoice in the system. Hence this serve as a tracking purpose as well.

How to setup document sequencing in payables invoices

Below are the details steps given on how to define document sequencing in payables invoices in oracle cloud/fusion in details.

Document sequencing in oracle payables can be setup for different types of documents or document sequence categories. Let us consider an example, you have decide to assign the sequence of numbers to the Payables document category Standard invoices Invoices. Then, each standard invoice you create will have a unique voucher number assigned as per the sequence.

Below are the some of the predefined categories that are provided by oracle in Payables:

• Standard Invoices
• Credit Memo Invoices
• Debit Memo Invoices
• Interest Invoices
• Electronic Payments
• Check Payments
• Clearing Payments

How to setup/define document sequencing in oracle Payables invoices

Step 1: Login to Oracle and Navigate to Setup and Maintenance

how to setup document sequencing in oracle payables invoices 

Step 2: Select setup as financials >In search task search for " Manage Payables Document Sequences" and click on the task. Payables document Sequencing window will open up. 

how to define/configure document sequencing in oracle payables 

Step 3: Select Application as Payables and click on search to see any existing sequence in the system 

Document sequencing in oracle payables

Step 4 : To create a new document sequence for payables in oracle click on the Plus Icon.

Give the sequence name, Application , Module , Sequence type, Start date , End date. Provide the Initial value for the sequencing ( if you are keeping the sequence manual or Gapless)

Under Assignment Provide the document category for which this sequence will be applicable also provide start date and ledger name.

 

Document sequencing in oracle payables